Top 5 Home Office Storage Mistakes You Must Avoid
1. Don’t Skimp On Desk Space
You may picture yourself working with just a laptop, an empty desk, and a comfortable chair. That’s fair enough – with today’s technology, it’s amazing how much you can do with a laptop computer.
But don’t go downsizing to the smallest desk on the market just yet. Think about how you may need to use the desk. Will your printer or fax machine sit on the desk? Is there room underneath for storage? Do you plan to meet with clients or customers? Some desks can be turned into a 6-seat conference table.
A small desk won’t always work out to be the smartest space-saving option. Buying the right type of desk now can save you from having to buy additional space-consuming tables and storage furniture down the track.
2. Too Much Storage Space Is Better Than Too Little
When planning out your home office, don’t underestimate how much stuff you have to store. Your storage strategy should overestimate how much space you will need. This requires some thinking ahead. You might only have a handful of invoices to file away now but, once the business gains momentum, there will be many more.
There’s nothing worse than trying to find an important file on an overcrowded bookshelf, or cramming paperwork into files that were already full six months ago.
So think about how you intend to use the space, and then plan around it. Make sure that your storage solutions allow room for you to grow and expand your business.
3. Keep Your Important Items Safe and Sound
In a conventional office, there are measures in place to ensure that everything and everyone is safe and secure at work. Depending on the type of business, there may be CCTV surveillance, safes, locks, ID scanners, insurance policies, smoke detectors and fire extinguishers.
Safeguard your home office with similar protective measures. Your home office contains important (and sometimes irreplaceable) items, documents and equipment. Assess the possible risks and dangers, and put precautionary measures in place to protect your office, and ensure your business against potential loss, theft or damage.
4. Don’t Forget the Walls
As you look around your home office, worrying how you might possibly find homes for your documents, books, brochures and equipment, don’t overlook your bare walls. By optimizing your wall space, you can significantly expand your storage capacity.
Utilize your wall space by installing shelves to house your inventory. If your business generates lots of paperwork, you can invest in additional bookshelves or wall-mounted shelving.
Decorative shelving is a great way to turn empty wall space into a practical design feature. Find out what kind of screws, anchors and hardware best suit your wall type. Wall-mounted racks, hooks, and railings are also great for storing things like magazines, tools and samples.
5. Go Paperless. But Don’t Forget to Backup.
If the paper clutter on your desk and noticeboard has become suffocating, it’s probably time to go paperless. There’s no need to cramp your space with a constant influx of paper and mail.
Contact your insurance company, bank, utility providers, contractors, clients and anyone else who is still sending you snail mail – and tell them to stop. Ask them to start sending all of those bills, statements and invoices via email instead.
Be systematic with your new filing system. Create folders on your computer where you can start to store your ‘paperwork’ from now on. And, most importantly, don’t make that fatal mistake that so many of us have made – don’t forget to store regular backups of everything!
Author Bio: This article was written and provided by Jeremy – who works with All Storage Systems, a family owned business involved in the storage and materials handling industry for over 20 years.